Anyone comparing the best HRMS and payroll software in Bengaluru should begin with the paperwork their HR desk actually produces every month. That means offer letters, salary structures, payslips, joining checklists and relieving letters. KaamGPT HRMS & Staff keeps all of it against one employee record, from the day a candidate applies to the day their experience letter is printed. Employees fill in their own profiles and upload their own documents; HR verifies, locks and signs off.
It is built for teams anywhere between a handful and five hundred people that have outgrown a shared folder of Word templates and a payroll spreadsheet, but do not want one subscription for hiring, another for letters and a third for payslips. Recruitment, lifecycle, letters, certificates, payroll, assets, OKRs, expenses, leave, org chart and training are included on every plan, Free too. You pay for headcount and volume rather than modules; the plan limits and prices spell it out.
- ₹0monthly cost of every HRMS section while your headcount stays at five or fewer
- 19ready-to-edit HR letter templates, from offer to relieving
- 10candidate stages from Applied to Hired, with panel scores
- ₹999monthly Starter price once its 14-day trial ends, with room for 25 people
Which Bengaluru teams get the most from an HR and payroll workspace?
Four illustrative situations, each showing which sections of HRMS & Staff carry the load.
A 30-person SaaS startup in HSR Layout hiring engineers
- The situation
- Three founders interview in parallel, feedback is scattered across chats, and offer letters are edited from whichever version sits on someone's laptop. Two recent offers went out with an outdated probation clause.
- How KaamGPT fits
- Each opening becomes a job posting, every interviewer scores candidates inside the pipeline, and the panel average decides who reaches the Offer stage. Offers are issued from one shared template with the CTC annexure, followed from Issued to Accepted, and the accepted candidate is hired straight into the workspace with an onboarding checklist.
- What changes
- Every offer carries the same current clauses, and the founders compare candidates on recorded scores instead of recollection.
A two-shift precision-parts factory in Peenya
- The situation
- Around sixty workers on full-time and contract terms, paid by bank transfer. The supervisor counts absences from the register each month, and every short salary turns into an argument at the gate about which days were marked.
- How KaamGPT fits
- Workers punch in through Attendance, and the payroll run proposes loss-of-pay days from those records, half days and unpaid leave included. HR corrects the few exceptions, generates slips, exports the bank payout CSV for the transfer, and prints payslips that state the paid days for the month.
- What changes
- A disputed salary is answered from the slip's own attendance working, and the monthly transfer file comes straight out of the run.
A digital agency in Indiranagar running internship batches
- The situation
- The agency takes interns from local colleges in batches, pays a stipend, and must hand each one an internship letter at the start and a certificate at the end. Letters were typed one by one and certificates designed in a slide tool.
- How KaamGPT fits
- Interns are recorded with the intern employment type, internship dates and stipend. Internship offer letters come from the library template, the batch is enrolled as a training cohort, and completion certificates are issued to the whole cohort together, each with its own verification link.
- What changes
- Every intern leaves with a consistent letter and a certificate that a future employer can check for themselves.
A customer-support centre in Electronic City with steady attrition
- The situation
- People join and leave every month. Headsets and laptops go missing at exit, relieving letters wait until someone chases HR, and former employees keep email access for days after their last working day.
- How KaamGPT fits
- Every resignation opens an exit with its own checklist and a list of assets still allocated to that person. Access revocation, handover and final settlement are ticked off against the last working day, and relieving and experience letters are issued from templates, with rehire eligibility noted on the employment record.
- What changes
- Exits close on a checklist rather than on memory, and returned hardware can be traced to the person who held it.
What does HRMS & Staff actually cover, section by section?
Thirteen connected sections share one staff list, so a record entered once during hiring is the same record payroll, letters and training read later.
Staff files employees complete themselves
Each person fills in personal details, family and emergency contacts, current and permanent address, education, past experience, UAN, ESIC and PF numbers, and bank details down to IFSC and UPI. HR owns the admin-only employment record: employment type, probation, notice period, salary and reporting manager. Mandatory documents you define are uploaded by the employee and verified or rejected by HR.
Recruitment pipeline with panel scores
Publish job postings with location, experience level, salary band, openings and closing date. Candidates move through ten stages from Applied to Hired, with separate Technical and HR rounds. Each interviewer records a rating, feedback and recommendation, and the candidate's headline score is the panel average, so a second interviewer never wipes out the first. Reference checks sit alongside.
Nineteen HR letters, ready to edit
One click installs the standard library: offer with CTC annexure, appointment, internship, confirmation, promotion, increment, transfer, bonus, warning, PIP, relieving, experience, termination, salary certificate, NOC, NDA and more. The offer letter generator fills the recipient's name, email and designation from their candidate or staff record, and a placeholder you forget shows in square brackets instead of silently vanishing.
Salary structures that check the arithmetic
Every employee gets a structure of basic, HRA, DA and special allowance, less PF, ESI, TDS and other deductions. Gross and net are computed in exactly one place, and a structure whose deductions exceed gross pay is refused. A separate list shows active staff who have no structure yet, which is precisely who a payroll run would otherwise skip.
Payroll runs that read attendance
With the Attendance app in use, the monthly run proposes loss-of-pay days from it: an absence counts as one day, a half day as half, and approved unpaid leave as the calendar days it covers minus holidays and weekly offs. HR reviews the preview, overrides any figure, and each slip keeps the dates behind its deduction.
Payslips, payment status and bank file
Every slip opens as an A4 page with your logo, employee code, paid days, earnings, deductions and net pay, ready to save as PDF. Mark slips Paid, Processing, Failed or On Hold with a transfer reference, and export a bank payout CSV with account number and IFSC. Regenerating a corrected month updates its slips rather than duplicating them.
Joiner and leaver checklists
Hiring a candidate creates their workspace record, logs a Joined event, moves letters already issued to them onto their file and raises an eight-step onboarding checklist due a week after joining. Starting an exit raises the mirror image and lists every asset still allocated. Promotions, transfers and salary revisions join the same timeline, which is employee lifecycle tracking without a second tool.
Org chart, training and certificates
Maintain departments, designations with grade levels, and teams, then reassign managers on a chart that refuses to create a reporting loop. Run training programmes with capped cohorts and issue completion certificates to an entire cohort at once, in one of eight design themes. Each certificate carries a public verification link showing whether it is valid, expired or revoked.
How does a team get from sign-up to its first payslip run?
Invite staff to the workspace
Add people by email invitation, within your plan's employee limit. Each person signs in, completes their own profile and uploads the documents you have marked mandatory. HR then verifies each document and locks the profile once the details are right.
Draw the organisation
Create departments, designations and teams, and set each person's reporting manager. The org chart builds itself from those reporting lines, and headcount by department appears on the HRMS overview straight away.
Set salaries and letter templates
Enter a salary structure for each employee, with statutory deduction amounts agreed with your CA. Install the standard letter library and adjust the wording to your own policy; your company logo prints on every letter and payslip.
Preview and generate the month
Open the payroll run, review the loss-of-pay preview drawn from attendance, override anything attendance could not know, and generate slips for every active employee who has a structure. Nothing counts as paid until you mark it paid.
Pay, print and hand over
Download the bank payout CSV for your bulk transfer, record each transfer reference, and print or save every payslip as a PDF. Statutory returns stay with your CA or on the EPFO, ESIC and income-tax portals.
Why run HR inside KaamGPT rather than in a separate HR tool?
One person record, every app
A candidate hired from the pipeline becomes the same workspace member that Attendance, Projects and Company Email already use. There is no second employee list to keep in step and nothing to import between HR and everything else.
Figures that show their working
A payslip's loss-of-pay days come with the attendance dates behind them, and a figure HR overrode is flagged. When someone asks why their salary is short, the answer is already on the slip.
Guard rails around money
Deductions above gross pay are refused, a run with paid slips cannot be deleted, and an expense claim cannot jump from Pending to Paid without an approval on record.
Letters written for Indian employment
The standard library follows common Indian practice on probation, notice, PF, gratuity and garden leave. It is a starting point for your policy owner to edit, not legal advice.
Priced by plan, not by module
Hiring, letters, payroll, OKRs, training and assets are all included; plans differ only by headcount and volume. Over 100 Indian companies already keep their work in KaamGPT.
Start free with real records
Up to five people get the whole HR suite at no cost, so you can issue a genuine offer letter and generate a genuine payslip before paying anything at all.
What does HRMS & Staff cost at 5, 25, 100 and 500 employees?
Nobody buys HRMS & Staff by itself; it arrives inside whichever KaamGPT plan you pick, beside Attendance, Company Email, Projects and the other apps, and plans differ by headcount, storage and messaging volume rather than by HR features. The best HRMS and payroll software in Bengaluru for a five-person studio and for a four-hundred-person operation is the same product; only the ceiling moves. A 14-day trial runs ahead of billing on each paid tier.
Free
₹0forever
No card needed
Free (₹0): the full HR suite for a founding group, capped at five people and 512 MB of document storage, so proper offer letters and payslips start with the very first hire.
- Up to 5 employees
- 1,000 emails / month
- 200 WhatsApp messages / month
- 512 MB storage
- Community support
Starter
₹999/month
or ₹9,590 billed yearly — 20% less
Starter (₹999 monthly, or ₹9,590 when paid annually): a 25-person ceiling and 5 GB for staff files, the natural HR software for startups that have begun hiring in earnest.
- Up to 25 employees
- 25,000 emails / month
- 5,000 WhatsApp messages / month
- 5 GB storage
- Email support
Growth
Recommended₹2,999/month
or ₹28,790 billed yearly — 20% less
Growth (₹2,999 monthly): room for 100 people, 25 GB of storage, API access and support emails handled ahead of the queue, for payroll that spans several departments.
- Up to 100 employees
- 1,50,000 emails / month
- 30,000 WhatsApp messages / month
- 25 GB storage
- API access
- Priority email support
Business
₹7,999/month
or ₹76,790 billed yearly — 20% less
Business (₹7,999 monthly): room for 500 people, 100 GB of storage, priority support plus help getting set up, for multi-site operations with a dedicated HR desk.
- Up to 500 employees
- 7,50,000 emails / month
- 1,50,000 WhatsApp messages / month
- 100 GB storage
- API access
- Priority support + onboarding
- Every amount on this page is in rupees; the checkout screen states the final figure before you commit to anything.
- The employee limit caps how many people can be in the workspace, and pending invitations count towards it; HR features never change between plans.
- Paying per quarter trims the monthly equivalent by 10%, per half-year by 15%, and per year by 20%.
- Uploaded staff documents use the plan's storage allowance, shared with files from the other KaamGPT apps.
Is KaamGPT the best HRMS and payroll software in Bengaluru, or would another set-up suit you better?
Most Bengaluru companies under a few hundred people weigh up three arrangements. This table compares them on the jobs HR repeats every month, including where standalone salary slip software fits.
| What matters | KaamGPT HRMS & Staff | Spreadsheets, Word templates and a CA | Standalone payroll-compliance software |
|---|---|---|---|
| Employee file | Self-filled profile, verified documents, masked IDs, logged bank-detail changes | Scattered across sheets, email and a shared folder | Payroll fields first; the wider HR file often lives elsewhere |
| Hiring | Job postings, ten-stage pipeline, panel scores, reference checks | Chat threads and a candidate sheet | Usually outside its scope |
| HR letters | 19 editable templates with placeholders and status from Draft to Accepted | Copied Word files | Varies; often limited to payslips and tax forms |
| Salary and payslips | Structures, monthly runs, A4 payslips, bank payout CSV | Formula sheet; CA sends PDFs | Its core job |
| Loss of pay | Proposed from Attendance with dates; HR can override | Counted by hand | Needs an attendance import or manual entry |
| PF, ESI, TDS and PT | You enter agreed amounts; filing stays with your CA | CA computes and files | Typically computes and prepares returns |
| Beyond payroll | Org chart, OKRs, training, certificates, assets, expenses, leave | Separate tools or nothing | Rarely included |
The honest verdict. KaamGPT is the best HRMS and payroll software in Bengaluru when the pain is the whole employee journey, from hiring and letters to payslips and exits, and you want it beside attendance, email and projects in one workspace. Pick a dedicated payroll-compliance product, or keep your CA on it, when automatic PF, ESI and TDS computation and return preparation matter more than anything else. Running both is a sensible split: KaamGPT for the HR record and payslips, the specialist for statutory filings.
How should you set up salary structures before the first payroll run?
A salary break-up nobody agreed will defeat even the best HRMS and payroll software in Bengaluru, so begin from the offer letter. Whatever monthly break-up you promised in the CTC annexure, whether basic, HRA, DA or special allowance, is the structure you should enter, so the letter and the payslip can never disagree. Keep the split consistent within a grade; a structure invented per person is the one nobody can explain at appraisal time.
Deductions are entered as monthly amounts, not calculated for you. Agree PF, ESI and TDS figures with your CA for each employee, and put Karnataka professional tax in the other-deductions line. When loss of pay applies, earnings are pro-rated for the days lost while deductions stay as entered, so review statutory figures in any month with heavy LOP.
- Clear the list of staff with no structure before every run; anyone on it is left out of that month's slips.
- Run the attendance preview first and override only what attendance cannot know, such as a day worked off-site that was never punched.
- Record the bank transfer reference when you mark a slip Paid; it prints on the payslip itself.
- Fix a mistake by correcting the structure and regenerating the month. If slips are already paid, reopen the run first; paid slips keep their status.
What goes wrong with offer and relieving letters, and how do you prevent it?
The commonest letter error in growing companies is drift: the offer template was written years ago, the notice period has since changed, and nobody updated the file everyone copies. The second is gaps, such as a joining date left blank or a salary typed into the wrong clause. Both are cheap to prevent and expensive to fix once a candidate has signed.
Treat the letter library as policy. Install the standard templates, have whoever owns HR policy edit them once, and issue every letter from a template rather than from a previous letter. KaamGPT stores the exact wording issued to each person, so later template edits never rewrite what someone already received, while an individual letter can still be corrected after drafting.
- Keep one offer template per employment type; full-time, intern and contract terms differ on probation, notice and stipend.
- Use the statuses honestly, from Issued and Sent to Accepted, Declined, Withdrawn or Expired, so an unanswered offer is visible.
- Issue relieving and experience letters inside the exit checklist, not weeks later when a background-verification agency calls.
Which employee data needs the most care under India's data protection law?
Aadhaar, PAN, bank account numbers and family contacts are exactly the personal data that India's Digital Personal Data Protection law of 2023, the DPDP Act, expects an employer to guard with reasonable security safeguards. In many small companies they sit in one spreadsheet, visible to anyone with the link, with no record of who changed what or when.
In the staff file, Aadhaar, PAN, passport, driving licence, bank account, UPI, UAN, ESIC and PF numbers are masked to their last four characters for anyone who is neither the employee nor permitted to see them. Changes to bank details, UPI, Aadhaar, PAN and personal phone go into a change history, the trail you want when salary lands in an account nobody recognises.
- Decide who holds payroll permission; setting salaries and running payroll are separate rights from viewing the staff directory.
- Lock profiles once verified, so bank details cannot be edited quietly the week before payday.
- Collect only the documents you need and mark them mandatory in document requirements, so the list is identical for everyone.
- Read this as practical guidance, not a legal opinion; confirm your own obligations with counsel.
Which Bengaluru sectors does HRMS & Staff suit best?
- IT services and SaaS startupsPipelines with technical and HR rounds, CTC annexures inside offers, and long notice periods recorded on every employment file.
- Digital, design and media agenciesInternship letters, stipends, training cohorts and completion certificates for intern batches, plus skill tags that answer who can do what.
- BPO and customer-support centresFrequent joiners and leavers handled on checklists, with headsets and laptops tracked through allocation and return.
- Manufacturing and fabrication unitsContract and full-time workers on one payroll, loss of pay proposed from attendance, and a bank payout file for each factory transfer.
- Clinics and diagnostic labsStaff files with verified qualification documents, shift attendance feeding payroll, and appraisal reviews that each employee acknowledges.
- Schools, colleges and coaching institutesAppointment and confirmation letters for teaching staff, salary certificates on request, and service-milestone certificates for long-serving people.
- Restaurant and retail chainsStaff spread across outlets, organised by department and team, with devices and equipment logged against the person holding them.
What does HR in Bengaluru demand that a generic HR tool overlooks?
Hiring here is fast and competitive. An engineer in Koramangala or Bellandur may be weighing several offers at once, so an offer letter that takes two days to draft is an offer that loses. Notice periods in the city's tech firms tend to be long, which is why the exit checklist runs to the last working day and workspace access stays on until then. The best HRMS and payroll software in Bengaluru has to keep that pace without cutting corners on paperwork.
The city's workforce is also split across very different workplaces. Tech parks in Whitefield and Electronic City run large support and engineering floors with steady churn; Peenya's factories pay shift workers by bank transfer and argue loss-of-pay days line by line; agencies in Indiranagar and HSR Layout take intern batches from local colleges every semester. Karnataka professional tax applies to all of them and belongs in the other-deductions line of each structure, at the amount your CA confirms.
Where does HR paperwork break first once a Bengaluru team passes twenty people?
Up to about a dozen people, a founder can hold HR in their head. Offer letters are copied from the last one, salaries live in a spreadsheet, and the CA emails payslips as PDFs. Then hiring picks up. Two people interview the same candidate and nobody writes the scores down. A new joiner's offer letter says one CTC and the payroll sheet says another. Someone resigns in a busy month and nobody remembers to recover the laptop or cut off email.
None of these are dramatic failures, and that is the trouble: each one is a small, quiet leak of money, time or trust. The fix is not more HR headcount. What separates the best HRMS and payroll software in Bengaluru from a tidier spreadsheet is one place where a candidate becomes an employee, where the salary in the letter is the salary on the payslip, and where an exit runs off a checklist instead of memory.
- Offer letters are cloned from an old Word file, so last year's notice period and sometimes the previous candidate's name survive into a new letter.
- Loss-of-pay days are counted by hand from the attendance register and typed into the payroll sheet, so each disputed salary costs an afternoon of reconciliation.
- Aadhaar, PAN and bank details sit unmasked in a shared spreadsheet that half the office can open.
- Interview feedback lives in chat threads, so the hiring decision rests on whoever spoke last.
- Exits have no checklist, so laptops, access cards and email logins outlive the job.
- Entry cost
- ₹0 up to five people; Starter, ₹999 monthly, lifts the cap to 25
- Trial length
- A 14-day trial precedes each paid tier
- What is included
- Staff, recruitment, lifecycle, letters, certificates, payroll, assets, OKRs, expenses, leave, org chart and training
- Platforms
- Web app in any browser, installable to a phone home screen
- Works with
- Attendance for loss of pay, plus Company Email, Projects and Drive on the same staff list
- Contact
- Call and WhatsApp buttons on every kaamgpt.com page
Where this applies around Bengaluru, Karnataka
- Bengaluru
- Whitefield
- Peenya
- HSR Layout
- Bellandur
- Koramangala
- Electronic City
- Indiranagar
- Karnataka
- India
Frequently asked questions
23 answersWhy would a small company call KaamGPT the best HRMS and payroll software in Bengaluru?
It puts the whole employee journey on one record: hiring pipeline, offer and appointment letters, salary structures, monthly payslips, onboarding and exit checklists, org chart, training and certificates. Loss-of-pay days can come straight from the Attendance app, and every HR section is included on every plan, including the no-cost tier for teams of five or fewer. It fits anything from a three-person studio to a 500-person operation that wants HR and payroll beside the rest of its work.
How much does HRMS & Staff cost per month?
You never pay for HR on its own; it sits inside every KaamGPT plan. Nothing is charged until you pass five people. Starter is ₹999 monthly with a 25-person cap, Growth ₹2,999 with a 100-person cap, and Business ₹7,999 with a 500-person cap. Longer billing cycles lower the monthly equivalent, amounts are in rupees, and checkout confirms the payable total. The <a href="/pricing">pricing page</a> lists every limit.
Can we try the HR app without paying?
Two routes exist. The no-cost tier is a plan in its own right, not a countdown: every HRMS section, a five-person cap, 512 MB and community support. On top of that, Starter, Growth and Business give 14 trial days, so a bigger team can push a real month of payroll through before the first charge. <a href="/signup">Opening a workspace</a> needs no sales call.
How quickly can a new company start using HRMS & Staff?
There is no implementation project. Sign up, invite staff by email and ask them to complete their profiles, install the standard letter library with one click, then enter a salary structure for each employee. A small team can issue its first letter on the day it signs up. The salary structures take the most care, because they should match exactly what each offer letter promised.
Does KaamGPT calculate PF, ESI and TDS automatically?
No. Each salary structure has PF, ESI, TDS and other-deduction lines, and you enter the monthly amounts your CA has worked out. KaamGPT totals them, refuses a structure whose deductions exceed gross pay, and prints them on every payslip. Challans, ECR uploads and returns are still filed on the EPFO, ESIC and income-tax portals, by you or by your CA.
How do I handle Karnataka professional tax in payroll?
Enter the professional tax amount for each employee in the other-deductions line of their salary structure, at the figure your CA confirms for their salary slab. It then appears within total deductions on every payslip. KaamGPT does not file professional tax returns or make PT payments; those stay with the Karnataka commercial taxes process your CA already follows.
Can payroll deduct loss of pay from attendance automatically?
It proposes the figure rather than deciding it. When you use the <a href="/best-attendance-management-software-in-bengaluru">Attendance app</a>, the payroll run counts each absent day as one, each half day as half, and approved unpaid leave by calendar day minus holidays and weekly offs. You see a preview per employee, override anything attendance could not know, and the payslip keeps the dates behind every loss-of-pay day.
Which HR letters can I generate from templates?
The standard library has 19 templates: offer with CTC annexure, appointment, internship, confirmation, promotion, increment, transfer, bonus, appreciation, warning, performance improvement plan, resignation acceptance, relieving, experience, termination, salary certificate, employment verification, NOC and NDA. You can edit any of them or write your own, and every letter prints on A4 under your company logo.
Can I track whether a candidate accepted the offer letter?
Yes. Each issued letter carries a status, from Draft, Issued and Sent to Accepted, Declined, Withdrawn or Expired, and you can record the candidate's response against it. KaamGPT does not email the letter for you; save the PDF and send it from your own mailbox. When you hire the candidate, letters issued to them move onto their employee file automatically.
How are payslips shared with employees?
Each payslip opens as a print-ready A4 page with your logo and the employee's code, designation, department, paid days, earnings, deductions and net pay. Save it as a PDF from the browser and send it by email or WhatsApp. Slips also carry their payment status and transfer reference, so a paid slip shows which transfer settled it.
Is employee data like Aadhaar, PAN and bank details kept secure?
Aadhaar, PAN, passport, driving licence, bank account, UPI, UAN, ESIC and PF numbers are masked to their last four characters for anyone who is neither the employee nor permitted to see them. Changes to bank, Aadhaar, PAN and phone details are logged. Every database query filters on your company, and uploaded documents sit in Cloudflare R2 object storage.
Who owns the HR records, and can we keep copies outside KaamGPT?
Your company owns them. Payroll runs export a bank payout CSV, expense claims export as CSV, and every letter, certificate and payslip prints to PDF, so the documents you would need elsewhere can always be saved outside KaamGPT. Uploaded staff documents stay retrievable from each employee's file for as long as you keep them.
Who helps us if we get stuck configuring payroll or letters?
Your plan decides. On Free you lean on community support; Starter brings email support; Growth gets priority on those emails; Business receives priority support with onboarding assistance. Pre-sales questions about letters, salary structures or payroll runs can go through the phone and WhatsApp buttons shown on this page.
Can someone from KaamGPT show us HRMS & Staff with our own policies?
Yes, book it by phone or WhatsApp on +91 79767 82366, mentioning your headcount, how salaries are paid today and which letters you issue most. We will show recruitment, the letter library and a payroll run in a demo workspace, then work through how your approval rules and policies would map onto it.
How is this different from keeping HR in Excel and letting our CA run payroll?
A spreadsheet and a CA handle the numbers but not the file around them. KaamGPT keeps hiring scores, letters, verified documents, joiner and leaver checklists, assets and payslips on one employee record, and takes loss of pay from attendance instead of a hand count. Your CA can still own statutory filings; they simply receive cleaner figures each month.
Does HRMS & Staff share data with Attendance, Projects and Company Email?
Yes, because every app shares one staff list. Attendance feeds loss-of-pay days into payroll; a candidate you hire becomes the same workspace member that <a href="/best-project-management-software-in-bengaluru">project and task tracking</a> and <a href="/best-business-email-software-in-bengaluru">company mailboxes</a> use; and <a href="/best-cloud-drive-and-document-storage-in-bengaluru">KaamGPT Drive</a> holds the policies and handbooks that sit outside individual staff files.
Who is HRMS & Staff not the right fit for?
Choosing the best HRMS and payroll software in Bengaluru starts with knowing what you need filed. KaamGPT does not suit you if you need statutory payroll computed and filed for you, meaning automatic PF, ESI and TDS calculation, ECR files, Form 16 or professional tax returns, or if you employ more than 500 people on one workspace. It also does not replace a background-verification agency, though it tracks reference checks. Those teams are better served by a compliance-focused payroll provider.
Will HR work from a phone between meetings?
Largely, yes. The workspace opens in any current mobile browser and can be pinned to the home screen as an installable web app, so approving leave, checking the pipeline or opening a payslip works away from the desk. Nothing needs downloading from an app store. Editing letter templates or keying in salary structures is easier on a laptop screen.
How do we move across from our current HR tool or spreadsheets?
There is no bulk importer for HR records, so migration happens person by person, and the employees do most of it. Invite each person, have them complete their own profile and upload their documents, then enter salary structures from your current payroll sheet. Keep past payslips in the old system or in Drive, and start KaamGPT payroll from the next clean month.
Does it handle interns and stipends properly?
Yes. Interns get the intern employment type, with internship start and end dates and a stipend amount on their employment record. The library includes an internship offer letter, and at the end you can issue internship-completion or training certificates, one at a time or to a whole cohort, each with a public verification link a future employer can open.
Can a future employer verify a certificate we issued?
Yes. Every issued certificate carries a verification reference. Anyone with the link sees whether it is valid, expired or revoked, without logging in and without seeing the holder's email address. Certificates cannot be edited after issue; a wrong one is revoked and reissued, which leaves a clear trail for auditors and verifiers.
What happens in HRMS when an employee resigns?
Starting an exit logs the resignation and last working day, raises an eight-item offboarding checklist and lists every company asset still allocated to that person. The employee keeps workspace access through the notice period unless you choose otherwise, and the checklist ends with relieving and experience letters issued from your templates.
Does it suit a company with offices across Bengaluru and the rest of Karnataka?
Yes. Departments, teams and job-posting locations are named by you, so a Whitefield engineering floor, a Peenya plant and a Mysuru branch can sit in one org chart under one payroll. Reporting managers can be anywhere, and headcount by department appears on the HRMS overview. For more than 500 employees on one workspace, talk to us before signing up.